After the American Rescue Plan Act was signed into law by President Biden on March 11, 2021, it guaranteed direct relief to cities, towns and villages in the United States (Sec. 9901: Coronavirus State and Local Fiscal Recovery Funds). The U.S. Department of the Treasury is responsible for overseeing this unprecedented program. NLC is sharing information about municipal allocations by state and city leaders’ questions with the Treasury.
NLC has identified your frequently asked questions about Coronavirus Local Fiscal Recovery Fund grants. These answers will be updated as additional information becomes available.
- When can we expect more guidance?
- What should my city do while we wait for more guidance?
- What does my city need to do to receive funds?
- What is a DUNS number?
- What is an active SAM registration?
- How will my city receive its funds?
- What will I need to report to the Treasury?
- How much money will my city receive?
- When will my municipality receive funds?
- Is there a deadline to use the funds?
- Can recovery funds be used for stormwater projects and expenses?
- Can my city decrease taxes after receiving these funds?
- What infrastructure projects can funds be used on?
- Can recovery funds be used for pensions?
- Can cities transfer their allotted funds to counties?
- Can Governors or state legislatures interfere with the allocation or spending of Coronavirus Local Fiscal Recovery Funds?
- What is the allocation method for Metropolitan cities?
When can we expect more guidance?
The U.S. Department of the Treasury released guidance on May 10, 2021, that included information about eligible uses, ineligible uses, allocations for Metropolitan cities, reporting requirements for Metropolitan cities, and receiving guidelines for Metropolitan cities.
Non-entitlement Units of Local Government are still waiting on guidance about receiving funds, and NLC expects this guidance in the shortly.
What should my city do while we wait for more guidance?
The US Department of the Treasury has released information about preliminary steps that municipalities should take to facilitate quick receipt of funds. Metropolitan cities need a valid DUNS number, an active SAM registration, and payment information whereas Non-Entitlement Units of Local Government need a valid DUNS number to meet reporting requirements.
Municipalities should also take informal steps to prepare for these funds. Assess government operations AND community needs to develop a plan for recovery. Gather your team and include internal and external stakeholders. Include resident voices. Get to know the community’s needs at all levels: individuals, families, organizations and businesses, and each level of government. Think about building connections across systems and levels. Solicit input from valuable staff and stakeholders to help create a comprehensive needs assessment. Make racial equity a part of your plan and ensure that you have set targets to support those who are often excluded.
The federal government has prioritized the timely distribution of funds, so do not wait to get started. The sooner that you develop a recovery plan, the faster you can get people back to work, stabilize your operations, and support those most impacted by COVID-19. As you put your plan together, consider the benchmarks of success including key metrics that will help you tell the story of how the American Rescue Plan Act has helped your city, town, or village.
NLC has created principles to help guide your planning and use of the Coronavirus Local Fiscal Recovery Fund grants. You can view those principles here.
What does my city need to do to receive funds?
The Coronavirus Local Fiscal Recovery Fund grants are formula grants and under the formula every municipal government is entitled to receive a calculated share of the $65.1 billion for cities, towns, and villages. These are not competitive grants and local governments will NOT have to submit an application or certification to justify their needs in advance. Municipalities do need to take certain steps to make sure they receive their grants, however.
Metropolitan cities (population greater than 50,000) should ensure they have a valid DUNS number, an active SAM registration, and payment information – including Entity Identification Number (EIN), name, and contact information; name and title of authorized representative of the entity; and financial institution information.
Non-entitlement Units of Local Government (population less than 50,000) must have a valid DUNS number to meet reporting requirements. Since they will be receiving their grants through their state government, they do not need an active SAM registration.
What is a DUNS number?
Metropolitan cities and Non-Entitlement Units of Local Government must have a valid DUNS number to meet reporting requirements in the Coronavirus Local Fiscal Recovery Fund.
A DUNS number is a unique nine-character number used to identify an organization and is issued by Dun & Bradstreet. The federal government uses the DUNS number to track how federal money is allocated. A DUNS number is required prior to registering with the SAM database, which is outlined below. Registering for a DUNS number is free of charge.
If an entity does not have a valid DUNS number, please visit https://fedgov.dnb.com/webform/ or call 1-866-705-5711 to begin the registration process.
What is an active SAM registration?
Since they will receive their funds directly from the federal government, Metropolitan cities will need an active SAM registration, whereas Non-Entitlement Units of Local Government will not need this registration since they will receive their funds through their state governments.
SAM is the official government-wide database to register with in order to do business with the U.S. government. All Federal financial assistance recipients must register on SAM.gov and renew their SAM registration annually to maintain an active status to be eligible to receive Federal financial assistance. There is no charge to register or maintain your entity SAM registration.
If an entity does not have an active SAM registration, please visit, SAM.gov to begin the entity registration or renewal process. Please note that SAM registration can take up to three weeks; delay in registering in SAM could impact timely payment of funds.
How will my city receive its funds?
Metropolitan cities will receive direct funding under the America Rescue Plan Act. Direct funding means:
- All cities, towns, and villages are entitled to a federal grant from the new Coronavirus Local Fiscal Recovery Fund.
- Aid obligated to municipalities is ll not in any way mingled with aid obligated to state or county governments.
- Aid for municipalities is protected from state our county interference by iron-clad statutes compelling states to comply, including penalties for states that fail to carry out their responsibilities to small cities and towns.
The Act designates Metropolitan cities, will receive their funds directly from the U.S. Department of Treasury. The Act designates Non-Entitlement Units of Local Government will receive federal funds that through their state.
Metropolitan cities can now request their funds through this Treasury Department portal.
What will I need to report to the Treasury?
Metropolitan cities will be required to submit one interim report and thereafter quarterly Project and Expenditure reports through the end of the award period on December 31, 2026.
The interim report will include a recipient’s expenditures by category at the summary level from the date of award to July 31, 2021 and, for States and territories, information related to distributions to nonentitlement units. Recipients must submit their interim report to Treasury by August 31, 2021.
Non-entitlement units of local government are not required to submit an interim report. Cities will need a valid DUNS number to meet the reporting requirements for the Coronavirus Local Fiscal Recovery Fund.
How much money will my city receive?
Accurate grant calculations depend on a perfected list of eligible municipalities. The Treasury department is finalizing a list of all local governments to accurately calculate the share each municipality will receive from the $65.1 billion municipal fund. As of May 10th, The Treasury Department released the final allocations for Metropolitan cities. Final allocations are not yet available for Non-Entitlement Units but are expected to be released soon. Existing estimates provided by Congress are not completely accurate or final. However, you can find those non-final estimates of your allocation on our Estimated Local Allocations in the American Rescue Plan webpage.
Of the $65.1 billion total, $45.57 billion, or 70% of funds, will be allocated to Metropolitan cities using a modified Community Development Block Grant formula calculation. The remaining $19.53 billion, or 30% of funds, will be allocated Non-entitlement Units of Local Government using a simple per-capita calculation, with total grant size for non-metro cities capped at 75% of the locality’s most recent budget as of January 27, 2020.
When will my municipality receive funds?
Cities designated as “Metropolitan cities” can begin applying for the funds now through this portal. Non-Entitlement Units of Local Government will receive their money as late as 90 days after the signing of the law (March 11, 2021).
Funding will be released to state and local governments by Treasury in two tranches. Half the funding each city is entitled to will be released under the first tranche beginning May 10, 2021; and the second half of funds will be released under the second tranche one year after the disbursement of the first tranche.
Is there a deadline to use the funds?
We are waiting for the U.S. Department of Treasury to weigh in on this. The bill states that funds for local governments will “remain available through December 31, 2024.”
Can recovery funds be used for stormwater projects and expenses?
Recipients may use Coronavirus State and Local Fiscal Recovery Funds to invest in necessary improvements to their water and sewer infrastructures, including projects that address the impacts of climate change. Recipients may use this funding to invest in an array of drinking water infrastructure projects, such as building or upgrading facilities and transmission, distribution, and storage systems, including the replacement of lead service lines.
Recipients may also use this funding to invest in wastewater infrastructure projects, including constructing publicly-owned treatment infrastructure, managing and treating stormwater or subsurface drainage water, facilitating water reuse, and securing publicly-owned treatment works.
To help jurisdictions expedite their execution of these essential investments, Treasury’s Interim Final Rule aligns types of eligible projects with the wide range of projects that can be supported by the Environmental Protection Agency’s Clean Water State Revolving Fund and Drinking Water State Revolving Fund. Recipients retain substantial flexibility to identify those water and sewer infrastructure investments that are of the highest priority for their own communities.
Can my city decrease taxes after receiving these funds?
The rule that would prohibit tax decreases is a restriction only on States. The local government section of the bill contains no prohibition on lowering taxes.
What infrastructure projects can funds be used on?
General infrastructure spending is not covered as an eligible use outside of water, sewer, and broadband investments or above the amount allocated under the revenue loss provision.
Can recovery funds be used for pensions?
No, the statute states explicitly that cities receiving funds may not “use funds made available under this section for deposit into any pension fund.”
Can cities transfer their allotted funds to counties?
The statute provides four categories in which a city can transfer funds.
- A private nonprofit organization
- A public benefit corporation involved in the transportation of passengers or cargo
- A special-purpose unit of State or local government
- A state government
The statute is silent on transferring funds to a county.
Can Governors or state legislatures interfere with the allocation or spending of Coronavirus Local Fiscal Recovery Funds?
No, a State may not impose stricter limitations than permitted by statute or Treasury regulations or guidance on an Nonentitlement Units of Local Government’s use of Fiscal Recovery Funds based on the Nonentitlement Units of Local Government’s proposed spending plan or other policies. States and territories are also not permitted to offset any debt owed by the Nonentitlement Units of Local Government against the Nonentitlement Units of Local Government’s distribution. Further, States and territories may not provide funding on a reimbursement basis—e.g., requiring Nonentitlement Units of Local Government’s to pay for project costs up front before being reimbursed with Fiscal Recovery Funds payments—because this funding model would not comport with the statutory requirement that States and territories make distributions to Nonentitlement Units of Local Government’s within the statutory timeframe.
What is the allocation method for Metropolitan cities?
Metropolitan cities are provided with $45.57 billion under the Act. The term “Metropolitan city” is defined “in section 102(a)(4) of the Housing and Community Development Act of 1974 (42 U.S.C. 5302(a)(4)) and includes cities that relinquish or defer their status as a metropolitan city for purposes of receiving allocations under section 106 of such Act (42 U.S.C. 5306) for fiscal year 2021.”
To identify cities that have relinquished or deferred their status as a metropolitan city in the CDBG program, Treasury consulted with HUD staff. Based on these consultations, Treasury determined that there are 142 such cities, which are treated as metropolitan cities for the purpose of CLFRF in accordance with the Act. The Act also specifies that each metropolitan city shall receive “an amount determined for the metropolitan city consistent with the formula under section 106(b) of the Housing and Community Development Act of 1974 (42 U.S.C. 5306(b)), except that, in applying such formula, the Secretary shall substitute ‘all metropolitan cities’ for ‘all metropolitan areas’ each place it appears.”
The Act provides that the Secretary shall substitute “all metropolitan cities” for “all metropolitan areas” in each place it appears. This substitution removes urban counties, which are provided for separately under the Act, 4 from the ratios used in the calculation of allocations for metropolitan cities. The Act also provides that the Secretary shall allocate and pay to each metropolitan city an amount determined for the city “consistent with” the CDBG formula.
As noted, the CDBG formula uses six weighted variables.5 This formula reflects an approach taken since the 1970s on how to assess communities’ needs for funds to provide suitable living environments and expanded economic opportunities, particularly for low-income communities. But applying the formula solely by substituting “all metropolitan cities” for “all metropolitan areas” has the effect of changing the relative importance of the variables: in particular, it alters the weight normally assigned to “population growth lag.”
While substituting “all metropolitan cities” for “all metropolitan areas” ensures that all of the metropolitan cities’ allocation will be distributed, a substitution that changes the relative importance of the variables that drive the underlying CDBG formula would produce results that are not “consistent with” with the formula, as the statute requires. To achieve the statutorily mandated consistency with the CDBG formula, while still “substitut[ing] ‘all metropolitan cities’ for ‘all metropolitan areas’ each place it appears,” Treasury has adjusted the relative weights of the ratios that make up the formula to reflect the same relative importance of the ratios absent the substitution.
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