NLC Procurement Card Program Benefits

Technology
The program's proprietary web-based reporting and program administration application offers multi-level access for administrators, managers and cardholders with up to 80 standard reports with varying levels of transaction data and merchant details. It integrates into your financial system and provides the ability to:
  • Manage your card program 24/7
  • Conduct expense review and reconciliation
  • View and/or create management reports
  • Access to secure transaction information within 24-48 hours
  • Minority, women, and disabled-owned business reporting
  • Vendor reporting to aid in supplier negotiations
  • Security
  • Fraud Protection
  • Fraud involves unauthorized use of the card by someone other than the individual to whom it was issued. The city has no liability for charges on a lost or stolen card.

Misuse Insurance
Card misuse occurs when an employee purchases an item that is not for the benefit of the entity. Misuse insurance for losses of $100,000 per cardholder, per incident is provided if the city distributes a minimum of five cards (There is coverage for a $25,000 loss if there are 2-4 cards). An employee must be terminated in order to collect on the policy.

Controls and Protection
The primary spending control limits the transaction size of each individual purchase. A second control limits the total dollars purchased during any billing cycle. By blocking certain merchant classification categories, your city can restrict the type of supplier from whom cardholders can make purchases. Optional controls include velocity limits, multi-tiered restrictions and store-front blocking. Access to ATM machines is easily blocked as well. Typically, program administrators employ one of more of these controls to limit exposure.

Vendor Benefits
In addition to your city benefiting from implementation of the NLC P-Card Program, your valued suppliers will benefit as well. Some of the benefits they will realize include:

  • Insures payment within two days of the transaction
  • Eliminates the need for billing/collection
  • Eliminates need to conduct credit checks for new customers
  • Provides a competitive advantage