Requesting a Meeting on Capitol Hill

Meeting with members of Congress, or their staff, is an important way to educate them about the issues that are important to your community. Making an appointment to meet with them is generally a simple process, although it may require some follow up to get on the schedule.

The best time to request a meeting with your federal legislators on Capitol Hill is about four weeks in advance of your desired meeting date. You can look up your legislators and their phone numbers using NLC's online advocacy tool.

Call your legislators' offices to find out how to submit your meeting request. When you call, be sure to get the name of the office scheduler. Most offices will require that a request be submitted in writing, by email, fax, or online form. We have provided a sample letter for you to use. In your letter, clearly specify your name, your position as a local official, your hometown, and the issue you wish to discuss in your meeting. Be sure to also specify the specific blocks of time you have available - try to provide more than one.

After you submit your request, keep an eye out for a response. After two weeks, follow up with the scheduler by email. If you have not confirmed an appointment within one week of your desired date, call the office and request to speak with the scheduler to confirm your meeting time. Your members of Congress have tightly packed schedules, but persistence and follow-up will pay off.